Terms and Conditions

2Registration and Acceptance

By completing the registration process and making payment, you acknowledge that:

• You have read, understood, and agree to be bound by these Terms and Conditions.
• All information provided during registration is accurate, complete, and up-to-date.
• You are authorized to make the payment and enter into this agreement.
• You will comply with all conference rules, regulations, and code of conduct.

3Registration Fees

Conference registration fees are as determined by the organizing committee and published on the website. The fees include:

• Access to all conference sessions and presentations
• Conference materials and documentation
• Refreshments during scheduled breaks
• Certificate of participation

4Payment Terms

• All payments must be made through the secure payment gateway provided on this website.
• Registration will be confirmed only upon successful payment.
• Payment gateway charges, GST, and transaction fees are non-refundable.
• The organizing committee reserves the right to modify registration fees at any time prior to your registration.
• Participants are responsible for any currency conversion charges or international transaction fees.

5Abstract Submission

For participants submitting abstracts:

• Abstracts must be submitted by the deadline of October 31, 2025.
• All abstracts must be original work and not published elsewhere.
• Abstracts will be reviewed by the scientific committee, and acceptance is not guaranteed.
• By submitting an abstract, you grant KAbCon 2025 the right to publish it in conference proceedings or materials.
• Authors are responsible for the accuracy and originality of their submitted work.
• Plagiarism or unethical practices may result in rejection and potential ban from future conferences.

6Intellectual Property Rights

All content on this website, including but not limited to text, graphics, logos, images, and software, is the property of Kerala State Biodiversity Board, Kerala Agricultural University, or their content suppliers and is protected by intellectual property laws.

• You may not reproduce, distribute, modify, or republish any content without prior written permission.
• Conference presentations, materials, and recordings may not be shared, distributed, or published without explicit consent.
• Participants retain copyright to their own submitted abstracts and presentations but grant the conference limited license for publication.

7Photography and Recording

By attending KAbCon 2025, you consent to:

• Being photographed, videographed, or recorded during conference sessions and events.
• Use of your name, image, likeness, and voice in conference promotional materials, publications, and social media.
• Recording by organizers for archival or educational purposes.

Participants may not record sessions without explicit permission from presenters and organizers.

8Code of Conduct

All participants are expected to:

• Treat all attendees, speakers, organizers, and staff with respect and professionalism.
• Refrain from harassment, discrimination, or inappropriate behavior of any kind.
• Comply with all venue rules and regulations.
• Not engage in commercial solicitation without prior authorization.
• Respect intellectual property and confidentiality of presented materials.

The organizing committee reserves the right to remove any participant who violates the code of conduct without refund.

9Conference Changes and Cancellation

The organizing committee reserves the right to:

• Modify the conference program, schedule, speakers, or venue at any time.
• Cancel, postpone, or reschedule the conference due to circumstances beyond reasonable control (force majeure).
• Substitute speakers or change session formats if necessary.
• Limit or refuse registration at their discretion.

In case of conference cancellation, participants will be notified promptly and refund policies will apply as stated in the Cancellation and Refund Policy.

10Liability and Disclaimer

To the fullest extent permitted by law:

• The organizing committee is not liable for any loss, injury, damage, or expense incurred by participants before, during, or after the conference.
• Participants attend at their own risk and are responsible for their personal belongings.
• The organizers are not responsible for travel delays, accommodation issues, or other third-party services.
• The website and conference materials are provided "as is" without warranties of any kind.
• The organizers are not liable for any technical issues, website downtime, or payment gateway problems.

11Personal Data and Privacy

Your personal information will be collected, used, and protected in accordance with our Privacy Policy. By registering, you consent to the collection and use of your data as described in the Privacy Policy. Please review our Privacy Policy for detailed information on how we handle your data.

12Certificates and Credentials

• Certificates of participation will be issued only to registered participants who attend the conference.
• Certificates will be provided in digital format unless otherwise specified.
• Duplicate certificates may be issued for a nominal fee in case of loss.
• The organizing committee will not issue certificates to participants who violate the code of conduct or conference rules.

13Communication

By registering for KAbCon 2025, you agree to receive communications from the organizing committee including:

• Conference updates and announcements
• Registration confirmations and receipts
• Abstract acceptance notifications
• Schedule changes and important notices
• Post-conference surveys and feedback requests

You may opt out of promotional communications but will continue to receive essential conference-related messages.

14Website Use and Security

• You are responsible for maintaining the confidentiality of your login credentials.
• You must not share your account or allow others to access your registration.
• You agree not to engage in any activity that disrupts or interferes with the website's functionality.
• Unauthorized access, hacking attempts, or malicious activities are strictly prohibited and may result in legal action.

15Third-Party Links and Services

This website may contain links to third-party websites or services (such as payment gateways, accommodation booking sites, etc.). The organizing committee is not responsible for the content, privacy practices, or terms of service of any third-party sites. Your use of third-party services is at your own risk.

16Governing Law and Jurisdiction

These Terms and Conditions shall be governed by and construed in accordance with the laws of India. Any disputes arising out of or related to these terms or your participation in the conference shall be subject to the exclusive jurisdiction of the courts in Thiruvananthapuram, Kerala, India.

17Amendments

The organizing committee reserves the right to modify, update, or change these Terms and Conditions at any time without prior notice. Changes will be effective immediately upon posting on this website with a revised "Effective Date." Your continued use of the website or participation in the conference after changes constitutes acceptance of the modified terms.

18Severability

If any provision of these Terms and Conditions is found to be invalid, illegal, or unenforceable, the remaining provisions shall continue in full force and effect.

19Contact Information

For questions, concerns, or clarifications regarding these Terms and Conditions, please contact:

20Acceptance

By clicking "I Accept" or "Register" during the registration process, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions in their entirety.